3. Admission of members
3.1. Until a candidate for membership has paid the annual subscription he or she is not entitled to any of the privileges of the club.
The Management Committee at its sole discretion may elect candidates for membership.
5.1. The management of the Club must be entrusted to a committee ("the Management Committee") consisting of the Chairman, Secretary, Treasurer ('the Officers') all of whom shall be members of the Club and a Technical Sub Committee ("the Technical Sub Committee") reporting to the Management Committee which shall comprise of other members of the Club. The Management Committee and the Technical Sub Committee shall be elected annually at the annual general meeting and shall be empowered to act immediately following their election.
5.2. All the members of the Management Committee and the Technical Sub-Committees are eligible for re-election.
5.3. The Management Committee must meet as required or as called by 2 Management Committee Members.
5.4. At all meetings of the Management Committee two forms a quorum.
5.5. At all meetings of the Technical Committee five forms a quorum.
6. Casual vacancies
6.1. The Management Committee may at any time and from time to time fill any casual vacancy among the Officers and the Management Committee and the Technical Sub Committee.
6.2. Any Officer or member of either Committee so appointed holds office only until the next following annual general meeting but is then eligible for re-election.
7. Duties of the Secretary
The Secretary should attend all meetings of the Club. The minutes of all meetings shall be available to all members for inspection on request.
8. Annual Subscription
8.1. Every member must pay an annual subscription set at the previous years annual general meeting not later than the date of his or her first race entered.
8.2. The annual subscription is deemed to be debts due to the Treasurer of the Club.
All monies of the Club shall be banked by the Treasurer in the Lloyds Bank. The signature of the Treasurer plus one member of the management Committee shall mandate the Bank to authorise payments for any disbursements.
10. Application of profit
No money or property of the Club or any gain arising from the carrying on of the Club may be applied otherwise than for the benefit of the Club as a whole or for some charitable or benevolent purpose or purposes chosen by resolution of a general meeting.
11.1. No one may at any time receive at the expense of the Club or any member of the Club any commission percentage or similar payment on or with reference to any purchases made by the Club.
11.2. No one may directly or indirectly derive any pecuniary benefit from the activities of the Club and apart also from any benefit which a person derives indirectly by reason of the supply giving rise to or contributing to a general gain from the carrying on of the Club unless approved by a resolution of a general meeting.
The Treasurer at the annual general meeting will present full accounts of the financial affairs of the Club.
13. Annual General Meeting
The annual general meeting of the Club must be held at intervals of not greater than 15 months apart on a date and at a time to be fixed by the Management Committee and consider the following business in the order set out below:
13.1. Receive from the Treasurer a receipt, balance sheet and statement of accounts for the preceding financial year. The members shall be given an opportunity at the: annual general meeting to inspect the accounts of the Club and question the Treasurer on their content prier to approving the accounts;
13.2. Fill the vacancies in the Management Committee and the Technical Sub-Committee;
13.3. Decide on any resolution that may be submitted to the meeting in the manner provided below;
13.4. Fix the annual subscription of the Club; and
13.5. Consider any proposals or recommendations made by the Technical Sub-Committee;
13.6. Consider any other business as determined by the Management Committee.
14. Special General Meeting
The Management Committee may call a special general meeting at any time for any special purpose and must do so immediately upon a requisition in writing (stating the purposes for which the meeting is required) from one-fifth of the total membership entitled to vote.
15. Convening General Meetings
15.1. At least 28 days before the annual general meeting, or any special general meeting, notice of the meeting and the general business to be transacted at it must be sent to every member.
15.2. Any member who desires to move any resolution at the annual general meeting or at any special general meeting must give notice in writing to the Secretary being received by the Secretary not later than 5.00pm 14 days prior to the date of the annual general meeting, except for Technical Regulation proposals which must be submitted in writing to the Technical Committee for investigation and / or approval not later than three months prior to the date of the Annual General Meeting. For greater clarity, all Technical Regulation proposals must be submitted by 5.00pm on 1st July.
15.3. No business other than that of which notice has been given may be brought forward at a general meeting,
16. Proceedings at general meetings
16.1. At all general meetings of the Club the Chairman, or in his absence a member selected by the Management Committee, must take the chair.
16.2. paid up member present is entitled to one vote upon every motion and in case of an equality of votes the Chairman may have a second or casting vote.
16.3. The Chairman may prescribe a maximum period upon which any motion other than the approval of the club accounts may be debated The maximum period shall be announced at the opening of the meeting.
The quorum at all general meetings is to be eighteen (18) fully paid -up members which number shall include the members of the Management Committee and the Technical Sub-Committee. Proxy voting at general meetings is not allowed.
18.1. No amendment (ether than a motion for adjournment) may be moved to any resolution proposed at any annual or special general meeting unless written notice of the amendment has been received by to the Secretary by 5.00pm not less than 14 days previous to the meeting or unless half of those present at the meeting and entitled to vote consents
18.2. Whenever notice of any amendment to be proposed is given, it must be sent to each member immediately.
19. Financial year
The financial year of the Club ends on 31 October in each year, and the accounts of the Club must be balanced to that day.
20. Expulsion of members
20.1. The Management Committee may expel any member who offends against the rules of the Club or whose conduct, in the opinion of the Management Committee, renders him or her unfit for membership of the Club.
20.2. Before any member is expelled the Secretary must give him seven days' written notice to attend a meeting of the Management Committee and must inform him or her of the complaints made against him or her.
20.3. No member may be expelled unless:
20.3.1. He or she is first given an opportunity of appearing before the Management Committee and answering complaints made against him or her; and
20.3.2. At least two-thirds of the Management Committee then present vote in favour of his or her expulsion.
21. Modification of rules
21.1. No alteration or addition to these rules may be made except by a resolution carried by a majority of at least two-thirds of the members present at a general meeting notice of which contained particulars of the proposed alteration or addition.
21.2. As soon as possible and in any case within 28 days after the making of any alteration or addition to these rules the Secretary must give written notice of the alteration or addition to each member.
22. Dissolution of Club
If at any general meeting a resolution for the dissolution of the Club is passed by a majority of the members present and at a special general meeting held not less than six weeks later (of which not less than 28 days written notice has been given to each member) and at which not less than one-half of the members are present that resolution is confirmed by a resolution passed by a majority of two-thirds of the members voting on it, the Management Committee must immediately, or at such future date as is specified in the resolution, proceed to realise the property of the Club and after the discharge of all liabilities must divide such property equally among all the members, and on the completion of the division the Club will be dissolved.
The headings to these rules are for ease of reference only and are not to be taken into account in their interpretation.